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IPCF seeking office manager

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BLOOMINGTON — The Illinois Prairie Community Foundation (IPCF) is seeking a qualified person to be its Office Manager.

This full-time position reports to the Executive Director and will ensure the operation of the Community Foundation’s office in Bloomington, according to a press release.

The administrative responsibilities include:

  • Office communication via phone, email and in-person verbal communication
  • Respond as appropriate to requests from staff, donors, vendors, board, public
  • Manage donor database and communicate as needed with donors
  • Attend Board and Committee meetings, take meeting minutes
  • Serve as liaison with organization’s vendors
  • Maintain mailing list for e-newsletter
  • Responsible for logistics of community room, including scheduling users
  • Maintain office files (paper and digital)
  • Other duties as assigned

Financial responsibilities:

  • All aspects of accounts payable and accounts receivable
  • Work with outside accountant to maintain accurate accounting
  • Answer accounting and financial questions by researching all interpreting data
  • Analyze information and options by developing spreadsheet reports & verifying information
  • Complete check runs weekly
  • Pay all recurring payables
  • Code invoices to correct general ledger codes
  • Reconcile and pay company credit card bills
  • Prepare remote bank deposits with occasional cash deposits
  • Print monthly financial/general ledger reports

Job requirements:

  • Associate’s Degree or minimum 5 years’ experience in similar field
  • Attention to detail; clear, concise and persuasive writing and speaking skills
  • Ability to manage multiple functions and meet deadlines
  • Proficient in Microsoft Office (especially Word and Excel)
  • Experience with BlackBaud programs a plus
  • Demonstrated passion for Community Foundation’s mission

If interested, send a cover letter and resume by Jan. 15 to info@ilprairiecf.org.

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